Job Specification

The Job you’ll do

• Any duties required by Management in order to meet the needs of the business.
• Receive all material, R&M and consumable requisitions ensuring that they are checked against stock levels to confirm the need. Then checking they are filled in correctly before finding a source.
• Receive fabrication packages from DO (with assistance from Procurement Lead).
• Agree a price before passing on for the correct authorisation.
• Confirm the originator’s prices are correct if given prior to issue i.e. quotes to check the rate is correct.
• Ensure all correct authorisation procedures are followed for requisitions.
• Verbal confirmation of all purchase orders where applicable followed by a hard copy.
• Booking in all delivery notes which have not been booked in, ensuring all goods stated have arrived.
• File delivery notes.
• System filing of completed POR’s.
• Distribute all completed requisitions back to the originator via e-mail.
• Chase any outstanding orders on a daily basis, sourcing reasons and advising the originator – Working in advance to ensure smooth transition of deliveries.
• Manage a KPI of Supplier Performance based on key Suppliers/high risk Suppliers.
• Dealing with query invoices where required, providing explanations for any variances which appear. Ensuring query invoices are cleared or dealt with in a timely manner.
• Attend meetings with new and current suppliers to negotiate prices which are going to be accommodating to the Company.
• Manual stock checks, as required to ensure stock levels are explainable and purchases are not duplicated when stock is available.
• Updating the sub-contractor log on a daily basis or as and when relevant information is available ensuring comments are understandable and direct.
• Receive GRN’s from Goods Inwards and ensure details are correct, making sure they all have shipment references on, if not investigate and receive in if required.
• Ordering, monitoring and distributing of stationary.
• Monitoring of consignment stock with RS Industrial including, reporting of usage highlighting trends and receipting in of deliveries.
• Generating Commercial Invoices for exported goods inline with the packing list and OLAd system information.
• Receive daily the despatch dockets, check for any comments and notes, system invoice as appropriate.
• Collation of data to aid Management Reporting.
• Receipt of Import documents, ensuring the Import Update is updated and distributed accordingly.

About You

• The job holder must be efficient, self-motivated, organised, and a good communicator with excellent IT and interpersonal skills.
• Minimum 5 GCSE’s grade 5/C and above or equivalent
• Experience within an internal sales position is essential and experience within the engineering industry would be an advantage.

The Rewards and the Benefits

• Hours of work: Mon- Thursday 9.00am -17.00pm, Friday 8.00am – 2.00pm
• Salary:  Negotiable depending on experience
• Holidays: Full time - 25 days per year (Holiday year Jan – Dec) + 8 Bank holidays, Pro rata for part time.
• Life Insurance: 3 times basic salary whilst in employment
• Pension Scheme: Automatic enrolment if meet criteria, 5% Employee, 3% Employer. After 1 year in April – Age related up to max 6.5%.
• Employee Assistance Programme: Free to employees (Lifeworks).